Lotus Notes has always made it easy to create complex applications that meet a variety of business needs. Unfortunately, it doesn't provide any simple ways to figure out which of these applications are no longer being used.
Over time, this lack of understanding, coupled with the application growth that naturally follows, typically leads to overgrown, unwieldy Notes environments that become increasingly difficult to manage.
Teamstudio's Application Usage Analysis service provides you with a clear picture of which of your current applications are unused or redundant. We'll also give you step-by-step recommendations for eliminating these superfluous applications and gaining control over your Lotus Notes environment.
Some of the utilities Teamstudio Professional Services employs during and Usage Audit are as follows:
- Catalog Scan – The Catalog Scan utility scans the domain catalog or all of your separate server’s catalogs and identifies applications not necessary to audit for usage. Some of the application we would recommend for elimination from a usage audit are Notes System Databases, templates, third party product databases, databases with no documents and database archives to name a few.
- Usage Auditing – Once an agreed upon list of databases is identified, our Usage Audit utility programmatically scans the server log for activity data and presents it in a variety of ways to help understand the specific usage of each database to meet project requirements.
- SecureTrac – With Extra Comm's SecureTrac product we can also track usage in real time to help you meet your business critical audit requirements.
All of these solutions provide clear, one-time or ongoing direction on which applications can be archived with no business repercussions.
Usage Analysis Projects
Teamstudio's Usage Analysis Services can significantly reduce timescales and and costs for the following types projects:
Notes Upgrades
Identify IBM Lotus-sanctioned Notes migration issues from:
- ND6 to ND7
- ND7 to ND8
- ND8 to ND8.5
- Even ND6 to ND8.5
We use application design information to identify potential issues that could crop up once your upgrade has been completed. These issues, if not remediated, could cause increased help desk support and end user productivity losses.
Moving off of Notes
Identify complex applications that you may not be able to migrate off of Notes.
- Notes template based apps
- Custom apps
- Lines of formula language
- Lines of Lotuscript
- Lines of Javascript
- Lines of Java not in class files
- Number of forms
- Number of views
- ...and more
Teamstudio uses application design information to rate each application’s complexity, and provide a basis for pricing your migration.
Server Consolidation
Find hardcoded domain references across all applications in your environment.
- Hardcoded server names
- Hardcoded user names
- Hardcoded domain names
Teamstudio uses application design information to identify everywhere there are hardcoded references to the domain, users or even servers that are being retired.
Mergers or Acquisitions
Find hardcoded organization references in all applications in your environment
- Hard coded organization names
- Referenced organization logos
- Hard coded mail send to previous organization
Teamstudio uses application design information to identify everywhere there are hardcoded references to the organization you are moving away from.
Notes Agent Health and Security Assessment
Find agent issues before they bring your servers to their virtual knees.
- Scheduled agents set not to run
- Agents signed incorrectly
- Too many agents running at same time
- Agents running restricted operations
- Agents that write to file system
We’ll provide you with an understanding of all agents in your Notes environment, including the agent and server logs, so you can build a plan to fix or eliminate any agents that are causing issues.
Application Security Assessment
Find ACL security issues before they cause irreparable damage.
- Default set higher than “No Access”
- Anonymous set higher than “No Access”
- Managers without delete permission
- Access conflicts between users and groups
- Groups with no members
- …and more
You'll get a clear picture of the state of your Lotus Notes application ACL security throughout your environment.
Ongoing Monitoring Subscription
We'll continuously monitor your application usage to ensure everything is running optimally.