Yours Free! Archiving Lotus Notes Databases: A Step by Step Guide

Here at Teamstudio, we’ve been helping our clients archive and export their Lotus Notes databases for years. We’ve worked with massive, multi-national corporations and individual consultants, archiving monster databases with millions of documents and tiny ones with a handful of docs. We’ve archived mail files, document libraries, Teamrooms, CRM systems and just about any type of Notes database you could think of.

In other words, when it comes to archiving Lotus Notes databases, you could say this is not our first rodeo. Now, we’ve captured all the little nuggets of valuable information we’ve collected over the years, and put them together into a detailed, stepwise guide to archiving Notes databases, just for you.

If you’re considering an archiving project, take it from us, there’s more to this than you might think. This little (20-page) guide will help you plan and execute your project, detailing the myriad of issues, big and small, that you need to consider. We lay everything out in a three step process, including extra considerations like security of your data.

  1. Plan

    • Details the process of collecting user requirements, considering data compliance/integrity standards and data retention issues, reviewing technical infrastructure needs, preparing data for archiving, and planning technical resources.

  2. Implement

    • All the aspects to consider when it comes to implementing the archive, such as reviewing your existing Notes environment, assessing performance concerns, setting data integrity goals, and accounting for added Notes-specific complexity.

  3. Store & Provision

    • How to go about assessing your target platform options, creating a storage strategy based on user needs, setting your user’s expectations appropriately and training your users, and mapping out a security model that will work in your environment.

We don’t claim to know everything about archiving Lotus Notes databases, but we do think we know more than most. And we’re willing to share what we know, for free!

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